General Office Clerk
A general office clerk does a variety of clerical tasks, such as, typing, editing routine memos, filing records, and answering phones. They have duties that often change daily depending on the needs of their employer and the type of office in which they work. General office clerks can be found working in healthcare facilities, government offices, schools, and other places of industry. They may work either full or part-time hours.
How to Become a General Office Clerk
A high school diploma or the equivalent is usually expected for a general office clerk to gain employment. It is common for the employee to learn job skills while working on the job and training normally lasts about 1 month. Training on-the-job includes learning office procedures, use of office equipment, required phone etiquette, and perhaps computer applications.
It would be advantageous for an aspirant to take courses in work processing, spreadsheet software, or other computer skills. General office clerks may have opportunities for advancement to executive secretary or executive administrative assistant with work experience and knowledge of computer applications.
Job Description of a General Office Clerk
The duties of a general office clerk typically includes providing information to the public, clients or staff, as well as, answering the phone, transferring calls, and taking messages. They sort and deliver incoming mail and send outgoing mail. They are responsible for scheduling appointments and receiving visitors or customers. They may type documents, edit routine memos, or format reports. He or she may copy, file, and update paper and electronic documents and prepare and process bills or other office documents.
A general office clerk would collect information and perform data entry. Some must enter data into computers or perform some tasks using software applications. It is common for the employee to use fax machines, photocopying machines, and scanners. The variety of tasks of the general office clerk depends on the type of office he or she works in.