What does a Secretary or Administrative Assistant do?
A secretary and administrative assistant’s typical day would normally consist of answering phones and transferring calls or taking messages. They would maintain filing systems and databases, both electronically and on paper. They schedule appointments and draft routine memos.
How to Become a Secretary
Some employers may consider an applicant with a high school diploma that has basic computer and office skills. Community colleges and technical schools offer classes in basic office and administrative skills, computer skills, and english grammar that would give one better opportunity to gain employment.
Most employers give on-the-job training lasting several weeks. However, secretaries in more technical jobs (such as legal and medical) require several months of training and often attend community college or technical school to learn industry-specific terminology. An executive secretary usually needs a bachelor’s degree or some college courses to be considered for employment.
Job Description of a Secretary
Their day may include editing company correspondence and proof-reading documents for accuracy. He or she may do basic bookkeeping, answer the phone, handle mail and faxes, use computer software, fax machines, and others may operate video conferencing.
Their duties depend on the level of skill and place of employment. They usually work full time with virtual secretaries having more flexible hours. They can be found working in health care and social assistance offices, educational services, professional, scientific and technical services and some in government agencies, among other places.